Reconcile orders, stock and payments together
Sales exports provide the order detail; settlement reports explain fees, holds, refunds and payout timing. Inventory records show what was shipped, returned or transferred. Using only the bank feed leaves these stories disconnected and can count a payout as a second sale.
We agree the source of truth for each channel, including in-store pickup and marketplace orders fulfilled from shared stock. A consistent product identifier helps connect purchase cost, sales and returns without relying on changing product descriptions.
Give imports and cross-province sales their own records
Imported stock can involve freight, duties, brokerage and recoverable taxes that need separate review. Customer-location evidence supports GST/HST decisions for Canadian deliveries. We organize these records and flag uncertain tax treatment; a marketplace’s collection settings should not be assumed to cover every sale or registration obligation.
Illustrative example: a returned online order reaches the shop
A Toronto clothing retailer sells a jacket online and accepts the return at its storefront. The register, ecommerce system and stock records must identify the same order. Otherwise the books can contain two refunds, or the inventory can be restored without the customer credit appearing in the sales channel report.
Questions about this work
Do you maintain live inventory quantities?
Inventory-system operation and bookkeeping reconciliation are distinct tasks. We agree who maintains stock movements and how count differences reach the accounting file.
Can you reconcile foreign-currency sales?
We can review the required currencies, exports and exchange-rate records when scoping the work. Conversion charges and settlement differences need their own trail.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review